New Workplace Harassment & Violence Requirements for Federal Workplaces (Part 1) July 12, 2020
Bill C-65, An Act to amend the Canada Labour Code (harassment and violence), the Parliamentary Employment and Staff Relations Act and the Budget Implementation Act, 2017, No. 1, received Royal Assent on October 25, 2018.
Bill C-65 will be force on January 1, 2021. Several requirements are left to be prescribed by regulation.
On June 24, 2020, the federal government published the Work Place Harassment and Violence Regulations (Regulations).
The Regulations contain requirements on federally regulated employers to comply with their obligations under the Canada Labour Code (CLC) harassment and violence prevention provisions. This includes requirements to investigate, record, report and take measures to prevent workplace harassment and violence and to provide certain training to their staff. These requirements are summarized in this article and next week’s article.
Federally regulated employers and workers who may be affected ought to review these provisions closely, as many nuances are included within them.
“Harassment and violence” is defined to mean “any action, conduct or comment, including of a sexual nature, that can reasonably be expected to cause offence, humiliation or other physical or psychological injury or illness to an employee, including any prescribed action, conduct or comment.” This extends beyond sexual harassment and violence.
Under the Regulations, employers must take certain steps jointly with the “applicable partner.” The “applicable partner” is the policy committee, or if there is no such committee then the workplace committee or health and safety representative. If joint agreement is not achieved on any required step, then the employer’s decision prevails. Certain records must be kept regarding this.
The new requirements include:
- Workplace assessment – An employer and the applicable partner must jointly assess the workplace, identify risk factors and implement preventive measures. Certain factors must be identified. Within six months of identifying the risk factors, the employer and the applicable partner must jointly develop preventive measures that satisfy the requirements, and develop and implement those measures. Employers must also ensure that those it directs to conduct these steps have the training, education or experience to do so.
- Workplace Harassment and Violence Prevention Policy – The employer and the applicable partner must jointly develop a workplace harassment and violence prevention policy. The policy must contain certain items. This includes a summary of the training that will be provided, a summary of the resolution process, a summary of the emergency procedures to be implemented when there is immediate or threatened danger to an employee’s health and safety, how the employer will protect participants’ privacy, a description of the records available to those involved, the support measures available to employees, and the name of the person designated to receive complaints made under s. 127.1(1) of the CLC.
- Emergency Procedures – The employer and the applicable partner must jointly develop emergency procedures to be implemented if an immediate danger is posed or is threatened to an employee’s health and safety.
The employer must make readily available to employees in printed and electronic form Part II of the CLC, the Regulations, a statement of the employer’s general policy concerning the health and safety at work of employees, and certain other information.
The employer must make the Emergency Procedures available to all employees. After each implementation of the procedures, the employer and the applicable partner must jointly review them and if necessary, update them.
Additional requirements include training, resolution processes and records and reporting requirements. Next week we will look at these additional requirements.
The content of this article is intended to provide very general thoughts and general information, not to provide legal advice. Specialist advice from a qualified legal professional should be sought about your specific circumstances.
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