The open portion of tonight’s council meeting begins at 7 p.m. after an adjournment to in camera that begins at 6 p.m.
First topic of business once open, is adopting the minutes from previous meetings that occurred on Jan.8 (Council), and Jan.15 (Committee of the Whole).
Next will be the Mayor remarks where the Chair will address topics of interest, as determined by the Mayor (or Acting Mayor).
This will be followed by a public participation period, which is an opportunity for members of the public in attendance at the meeting to address Council regarding topics that directly impact the District of Oak Bay, as determined by the Chair. Public comments are not to exceed 3 minutes each.
CRD Regional and Strategic Planning staff will provide a presentation to Council on the proposed bylaw to establish a Regional Transportation Service and will respond to questions. The CRD is requesting feedback on the proposed bylaw and an indication of whether Council would be supportive of the proposal, prior to determining a formal approval process.
Next, Debbie Carter, Director of Financial Services, will present to council a request for early capital approval for replacement of the arena condenser. It is failing and in need of immediate replacement. This item was included in the Parks, Recreation, and Culture ten year financial plan, however it has deteriorated more rapidly than anticipated. Staff are recommending this item receive early budget approval of $82,000 to be funded from the Capital Works Reserve in order to replace the condenser before it fails completely.
Debbie Carter will also be presenting to council an update on the status of Oak Bay’s major reserve funds. Reserves provide the municipality with options for responding to unexpected issues and a buffer for large fluctuations in revenue requirements.
Council will consider a heritage revitalization agreement for 644 Beach Drive. The development proposes four single family lots and restoration of the heritage home on one of the lots. While this represents a required step toward subdivision consideration, the subdivision Approving Officer must also review the proposal in context of other site characteristics, public interest, and servicing requirements. Council will also set a public hearing date.
In an ongoing effort to enhance communications and track workload, the Building and Planning Department is undertaking monthly reporting of active land use applications under review by the department. Deborah Jensen, Acting Director of Building and Planning, will present to council a summary of the active land use applications for the period ending December 31, 2017.
Approval of Advisory Planning Commission minutes will follow.
Following that, the Oak Bay Heritage Commission 2017 Annual Report prepared by Chair Cairine Green will be presented.
Adoption of Heritage Commission minutes will be next.
New business follows which gives the Chair and members of Council an opportunity to address new items not listed elsewhere on the agenda and to report back to Council on activities by other boards and committees.
Two resolutions are up next:That Council approve the attendance of Mayor Jensen, at the 2018 BC Mayors’ Caucus, to be held in Squamish, BC, March 14 to16, 2018, and the payment of expenses necessarily incurred by him. That Council approve the attendance of Oak Bay Council Members, at the 2018 Association of Vancouver Island and Coastal Communities Convention, to be held in Victoria, BC, April 7 to 9, 2018, and the payment of expenses necessarily incurred by them.
The evening concludes with a look at bylaws. Council will decide on whether to amend the Local Commercial Use zone to permit Service Business Use, for the property at 687/697 St. Patrick Street, and will set a date for a public hearing on the matter.